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Vancouver Island University (VIU) Policies and Procedures

VIU's policies and procedures connect the university's mission to the everyday actions of its community, clarify the university's expectations of its members, mitigate institutional risk, enhance efficiency, and support the university's compliance with laws and regulations.

Vancouver Island University's policies and procedures come under the authority of either the Board or the Senate in accordance with the University Act. They are classified by the authority responsible, and this classification determines the process used for development and review.

VIU policies and procedures are owned by the administrator responsible (the proponent) under the authority of the appropriate member of the Executive. In the development and review process, policies/procedures undergo a rigorous screening process before going forward to the appropriate governing body for approval. A preliminary review is conducted by the Policy Development Working Group (PDWG) prior to the policy/procedure going on the "review train." The "review train" includes review by the Provost's Council; the Administration & Service Council; the appropriate standing committee(s) of Senate, which includes the Governance Practices Committee; and, the Policy Development and Review Committee of the Board. The process itself differs subject to the type of policy/procedure ("A", "B", or "C" policy/procedure). For a graphical representation of the process see the flow charts by classification as noted below. For further information refer to the Protocol Document.

Development and Review Process - Flow Charts by Classification
A - Educational (Board)
C - Institutional (Board)
 

The Office of the Secretariat coordinates and manages the development and review of policies and procedures in accordance with the VIU Protocol for Policies and Procedures. To begin this process, please go to the Tool Kit where you can print an Impact Statement for completion and submission to the Office of the Secretariat.

All Policies and Procedures have a Next Review Date which is no later than 5 years after the last approval date, or last review, as the case may be. The Office of the University Secretariat will refer policies and procedures that are due for review to the Administrator responsible, in accordance with the Scheduled Review Process.